Student Affairs

Faculty Vice Dean for Education and Student Affairs word

My dear students, it is my honor and pleasure to welcome you to this academic institution, Faculty of Science, Sohag University. We hope that the tireless and diligent work since the establishment of the faculty will help to promote the educational sector towards further development and advancement. The goal we all strive for is to provide a suitable academic environment for students, by relying on advanced university foundations and programs that meet the requirements of the modern era.

Therefore, faculty Agency for Education and Student Affairs seeks, during the next phase, to provide a suitable learning environment for the faculty’s male and female students, develop academic programs for all faculty departments, and create new, distinguished academic programs that serve the labor market and advance society to produce an educational output that is of quality and competitive locally and internationally, and to achieve academic accreditation standards in accordance with international references.

Believing in the importance of developing the talents of male and female students, enhancing the spirit of creativity and innovation, and encouraging cooperation and teamwork, the faculty urges male and female students to participate in cultural, social, and sports student activities through the faculty’s Youth Care Department.

The Student Affairs office also encourages students to participate in activities and events organized by the faculty, which instill in them a sense of national responsibility to contribute to the advancement and progress of our country.

The Establishment of the Faculty

Faculty of Science was established on 12/5/1974 by Ministerial Decree No. 774. Study at the faculty began in 1975/1976 as one of the faculties of the Assiut University branch in Sohag. It then became one of the faculties of South Valley University after its establishment in 1996 until Sohag University became independence in 2006

Faculty of Science became one of the faculties of Sohag University. It was the first faculty at the university and the third faculty of science in the country to receive accreditation from the National Authority for Quality Assurance and Accreditation of Education in July 2012

Faculty of Science comprises six academic departments: Mathematics, Physics, Chemistry, Zoology, Botany and Microbiology, and Geology. The duration of study at the faculty is four years, based on the Faculty Council, Sohag University awards the following degrees

A Bachelor of Science degree in a single major, major, minor, or double major
Postgraduate diploma
Master of Science degree
Doctor of Philosophy degree in science
Doctor of Science degree
Specialized in various fields of basic sciences by providing research and training opportunities to gain research and applied experience, preparing cadres of academic specialists in the fields of scientific and educational research to cover the needs of higher and university education and scientific research centers inside and outside the country.
Conducting scientific research in basic and applied sciences to keep pace with scientific developments and employing scientific research to serve industrial and development purposes, continuously developing academic programs to raise the level of graduates capable of competing in the labor market.
Providing community services and distinguished scientific consultations related to environmental and societal issues
It engages in continuous training and improvement in the academic field to keep pace with scientific progress.
It also cooperates with regional and international research centers in various research fields to prepare researchers with a distinct applied mindset capable of producing modern technology, in addition to developing the faculty’s own resources.

The Academic System

Studies during the undergraduate stage at Faculty of Science, Sohag University, follow the credit hours system. Based on the recommendation of the Faculty Council, Sohag University awards a Bachelor of Science (B.Sc.) degree in one of the following specializations:
Single Major: All credit hours are allocated to one major.
Major/Minor: Approximately 75% of credit hours are allocated to the major, and approximately 25% of credit hours are allocated to the minor.
Combined Major: 50% of credit hours are allocated to one major and 50% of credit hours are allocated to another major

Admission Requirements

Admission to the faculty requires a high school in the scientific or mathematical tracks, or the scienctific track if combined, or its equivalent. Admission is granted through the admission placement Office, based on the faculty’s needs each year.

Credit Hours System

Study in this regulation is based on credit hours system.
A credit hour is defined as Attend a one-hour theoretical lecture per week throughout one semester.
Attend a two- or three-hour exercise period, theoretical training, or practical lessons per week throughout one semester, or an equivalent summer training, field trip, field study, or other activities in accordance with these regulations
This system is characterized by giving students a great deal of freedom in choosing the program they wish to study.
Indeed, within the program, there is a great opportunity to choose from a group of courses that allow the student to complete his studies at the appropriate time if willing without being bound to any specific timeframe

Study and Levels

The duration of study to obtain a bachelor’s degree in the faculty is four academic years, or once the student has successfully completed the required number of credit hours for graduation (136 hours). This duration is divided into four study levels, and study levels are determined by the number of credit hours successfully completed by the student, as follows: –Each level includes two compulsory semesters separated by a mid-year break. The two semesters are called the first semester (fall semester) and the second semester (spring semester), and each lasts seventeen weeks. A third intensive semester may be offered during the summer (summer semester) for eight weeks. Semester: (a) Regular Semester: 1-The regular semester consists of seventeen weeks, distributed as follows: The registration period is one week. Early registration is permitted online before the start of the semester for students in the second, third, and fourth grades 2 – The study period is fourteen weeks, including one week for midterm exams. 3-The final exam period is two weeks, determined by the FACULTY and university councils (b) Summer Semester: This is an eight-week, optional, intensive semester during the summer vacation, in which students register for deferred and failed courses, as well as courses required for graduation or to study grade-enhancing courses, for a maximum of nine credit hours The offered courses are available according to regulations determined by the faculty Council. Additional fees are collected for registering for summer semester courses, and fees for retaking exams for failed subjects are collected in accordance with the relevant regulations The faculty offers academic programs leading to a Bachelor of Science degree. A Bachelor of Science degree is awarded in one of the following academic program specializations.

General conditions for all special programs:

A – Students enrolled in a similar program at faculty of science at an Egyptian or foreign university may be accepted for transfer, provided the student meets the faculty’s admission requirements. The student’s courses taken at the faculty from which they are transferring will be credited according to the rules determined by the faculty’s executive committee and approved by the university’s central committee and university council.
B – The student is obligated to pay the fees determined by the University Council, which is issued by a decision at the beginning of each academic year.
C – A student may enroll in the program after passing the first level according to the regulations of the original faculty, or a student transferred from another faculty, provided that the program’s admission requirements are met at the first level. In this case, the student is obligated to pay the full tuition fees set for the first level of the specific program In addition to the fees set for courses that the student did not study in the traditional program or in the faculty from which the student was transferred, which are determined for each student according to the offset decided by the technical committee for the special program and approved by the Student Affairs Committee and the College Council

Academic Load

-Each student is allowed to register for 16 to 18 credit hours per semester.
-An outstanding student with an excellent grade (cumulative GPA ≤ 3.667) after the first level may register for 20 credit hours per semester, up to a maximum of four times throughout the study period
-The faculty Council may increase the maximum course load to 22 credit hours for a student who has completed 100 credit hours to fulfill the necessary graduation requirements.
-A student who does not achieve a cumulative GPA of 2.00 (60% of the maximum total grade point average for the courses taken) is not permitted to register for more than 12 credit hours per semester and will be placed on academic probation until this GPA is exceed
-The faculty Council may exempt a student transferring from a similar faculty from certain courses if it is proven that they have studied and passed equivalent courses at the faculty from which they transferred.
-A student may study equivalent courses at another faculty of science in the Arab Republic of Egypt or abroad for circumstances acceptable to the faculty Council after consulting the relevant department

Deletion, addition and withdrawal

-The student may, upon the recommendation of the academic advisor, drop or add one or more courses until the end of the fourth week of study (the second week of the summer semester) This is without prejudice to the stipulated academic load and does not exceed 6 credit hours in one semester (3 hours in the summer semester)
-A student may withdraw from any course until the end of the eighth week of the start of registration for the semester. This course will be recorded in the student’s academic record with a grade of “withdrawn,” provided that the student has not exceeded the absence rate set before withdrawal
-Emergency withdrawal cases after the end of the eighth week of the start of registration for the semester shall be presented to the faculty’s Education and Student Affairs Committee for review and approval by the faculty Council, provided that the withdrawal does not affect the student’s academic load

Change or modify the study program

Changing and Modifying the Academic Program
A student may change or modify their academic program during the first and second levels, after obtaining the approval of the academic advisor, the Education and Student Affairs Committee, and the faculty Council, provided that vacant seats are available and the admission requirements for the major program to which they wish to transfer are met
The student studies the courses of the new specialization, and the courses of the program the student transferred from are not counted among the graduation requirements unless they are among the courses of the new program
All courses passed by the student shall be deleted from the student’s record unless they are among the requirements of the new program (major/minor). They shall not be calculated in the cumulative average, and the faculty Council may collect additional fees in accordance with the regulations for this transfer.

Academic Attendance and Follow-up

-The permissible absence limit for a student without an acceptable excuse is 25% of the total course hours.
-The course professor shall notify the Student Affairs Department to warn the student twice: the first warning when the student exceeds 10% of the course hours, and the second warning when the student exceeds 25%.
-The student’s case is presented to the Education and Student Affairs Committee and the FACULTY Council to prevent him from completing the course or accept his excuse, if any, and consider him absent with an excuse.
-If the absence rate exceeds 25% in a course and the student’s absence is without an excuse accepted by the Education and Student Affairs Committee and approved by the College Council, the student will be given a grade of “deprived” in the course and the result of the “deprived” grade will be included in the calculation of the student’s semester average and overall cumulative average
-If the absence rate exceeds 25% and the student’s absence is excused and accepted by the Education and Student Affairs Committee and approved by the FACULTY Council, the student will be given a grade of “absent with excuse.” The result of the “absent with excuse” grade will not be included in the student’s semester GPA or overall cumulative GPA.

Postponement or Dropout of Study

The student may request to postpone his studies for a period not exceeding four separate or consecutive semesters during his study period at the faculty.
-Postponement requests must be submitted not later than the end of the fourth week of the semester. The postponement will be effective after consulting of Education and Student Affairs Committee and the approval of the faculty Council
In the event of a request to postpone for more than four academic semesters, the matter shall be submitted to the University Council for its opinion.
-If a student is absent from the faculty for a maximum of two semesters for compelling reasons approved by the Education and Student Affairs Committee and the faculty Council in light of the university’s governing regulations and rules, the student will be given another opportunity to register.
-The student resumes his studies in the following semester, and the period of interruption is counted among the postponement opportunities available to the student, after the approval of the Education and Student Affairs Committee and the approval of the faculty Council

Evaluation USING points and symbols corresponding grades and ratings

1-When calculating a student’s cumulative GPA, decimals are used to the full three digits after the decimal point. Grades are recorded and saved in this format. When calculating a student’s cumulative GPA upon graduation, decimals are also used to the full three digits after the decimal point
2-When an excuse for not taking the final exam for a course is accepted with the approval of the faculty Council, the course is considered incomplete and the student is given a grade of (I) while retaining the grade for the year’s work. The student takes the final exam only at the beginning of the next semester, and then the final grade is given to him based on the total grades for the year’s work and the final exam If the student does not take the exam during the first month of the following semester, he will be considered faileded with a grade of (F)…
3-Courses of a special nature that require a period of time longer than one semester will have their grades deferred for a period not exceeding one semester following the semester in which they were registered. They will be recorded in the student’s record (continuous). Upon passing the course, the student will be given the appropriate grade
A student who fails in any compulsory course must retake that course If he fails in an elective course, he must retake that course or choose an alternative course to complete the graduation requirements.
Semester GPA and Honors Degree
It is the average number of points a student obtains in one semester. It is calculated and recorded to the nearest three decimal places and is calculated as follows:
It is calculated and recorded to the nearest three decimal places and is calculated as follows:
The minimum requirement for success in the course is for the student to obtain a GPA of at least (2,000).
The minimum requirement for graduation is for the student to obtain a cumulative GPA of at least (2,000).

Semester GPA and Honors Degree

It is the average number of points a student obtains in one semester. It is calculated and recorded to the nearest three decimal places and is calculated as follows:

The minimum requirement for success in the course is for the student to obtain a GPA of at least (2,000).
The minimum requirement for graduation is for the student to obtain a cumulative GPA of at least (2,000).

Honors Degree:
The honors degree is awarded to a student who completes his studies at the faculty within the regular graduation period, which does not exceed 8 basic semesters, with an excellent grade (85%). GPA = 3.667

Conditions:
– The student’s accumulative GPA for any semester must not be less than 3.00 (75%).
– The student must not have failed any course during their studies at the faculty or at the faculty from which they are transferring if they have spent a period of study not exceeding two years at another faculty

Dropout, Cancellation of Registration and Expulsion

A student may request to postpone his studies for a period not exceeding four semesters, separate or consecutive, during the period of his studies at the faculty.
Requests for postponement must be submitted not after the end of the fifth week of the semester. The postponement will be valid after consulting the academic advisor, the Education and Student Affairs Committee, and the approval of the faculty Council and the University Council.
If a student is absent from the faculty for a period which not exceeding two semesters for compelling reasons approved by the Education and Student Affairs Committee and the faculty Council, the student will be given another opportunity to register and resume his studies in the following semester.

The period of absence will be counted as part of the student’s deferment opportunities
A student is subject to dismissal from the faculty based on the number of times they fail, as follows:
– A first-year student will be dismissed if they fail to complete 30 credit hours of the courses they registered for and take exams in during four main semesters.
– A second-level student will be dismissed if he/she does not pass 64 credit hours of the courses in which he/she registered and took the exam during eight main semesters. The student will be given the opportunity to take an external exam after the ninth semester at tuition fees determined by the faculty Council, and this will be done just once.
– A third-year student will be dismissed if they fail to complete 100 credit hours of the courses they registered for and took exams in over ten semesters. The student will be given a one-time opportunity to retake an external exam after the eleventh semester, at tuition fees determined by the faculty Council.If the student completes at least 100 credit hours, they have the right to continue their studies until graduation, at a fee determined by the faculty Council.

Warning and Academic Probation

If a student gets accumulative GPA below 2.00 (corresponding to 60% of the maximum total grades for the courses taken), the faculty Council will issue a first warning.

If a student’s accumulative GPA falls below 2.00 for a second semester, they will receive a second warning, to be considered on academic probation, and permitted to register for a minimum of 12 credit hours.
A student who does not achieve an accumulative GPA of 2.00 or higher upon completion of graduation requirements must re-enroll in a number of courses, up to a maximum of 12 credit hours per semester, and receive full credit in these courses until they achieve the required GPA for graduation. The highest grade for the courses they passed will be calculated and added to their academic record.